| Free Policy Template
Most businesses find out they needed an AI policy after something goes wrong. Do you have one?
Download a practical AI policy template to help your staff use AI safely at work.
Download a free 12-page AI Use Policy template - written for NZ businesses, ready to adapt and roll out.
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ITstuffed is a Christchurch-based IT provider working exclusively with professional services firms - healthcare practices, law firms, and insurance brokers. SMB1001 Gold certified.
Your staff are probably already using AI. Client information pasted into ChatGPT. An AI-written email sent without anyone checking it. A staff member using a tool nobody knew existed.
This template gives you a practical starting point. It covers approved tools, data handling, human review, and incident reporting - written for NZ businesses and the NZ Privacy Act 2020.
| Co-developed with a NZ technology lawyer
Co-developed by Daniel Lechner-Page, founder of ITstuffed and former clinical professional, and Larissa Hamilton, Director at HAVN Law - a NZ lawyer specialising in technology law, AI governance, and data privacy (AIGP, CIPP/E).
| Included
12-page PDF with implementation notes and a staff acknowledgement section.
| Built For
NZ businesses that want a clear starting point, not a legal document nobody reads.
| Cost
Free. No credit card, no subscription.
| What the template covers
Know exactly which tools your staff can and can't use
A clear framework for deciding which AI tools are approved, and a simple process for when someone asks about a new one. No more guessing.
Stop client information going where it shouldn't
Specific rules on what can't go into AI tools - client data, personal information, commercially sensitive content - all aligned with the NZ Privacy Act 2020.
Make sure nothing goes out unchecked
Clear rules on who reviews AI outputs before they're sent or published, and when sign-off is required. One careless email can cost a client relationship.
Give your staff a clear process if something goes wrong
A simple incident reporting process so staff know exactly what to do - and you have a record of it if you ever need one.
| Get the Template
Fill in your details and we'll send the template straight to your inbox.
Built by ITstuffed for NZ businesses. Adapt it before use. Not legal advice.
Common questions
If your staff are using AI tools - even just ChatGPT for the odd email - you already have exposure. Without a policy, there's nothing stopping client information going into a public AI system, no requirement for anyone to check outputs, and no process if something goes wrong.
12 pages covering approved tools, prohibited uses, data handling, security, human oversight, incident reporting, document control, and a staff acknowledgement section you can ask people to sign.
No. It's a practical starting point for NZ businesses. If you're in a regulated industry or your situation is complex, have a lawyer look it over before you roll it out.